ST. PAUL'S EVANGELICAL LUTHERAN
CHURCH
CONSULTANT'S SIX-WEEK
REPORT
Meetings were scheduled with Pastors, church staff,
council members, and committee chairpersons for the purpose
of understanding the work of the committees, and to examine
the challenges. The following tasks were completed by the
consultant.
Created a Personnel Policy Guidelines Manual
o Explanation of Personnel Policy Guidelines
o Harassment In the Workplace Policy
o Grievance Policy
Developed General Policy for Pastors
o Annual Review of Pastors
Developed position descriptions for each staff
member:
o Director of Music Ministry and Administrative
Services
o Director of Youth and Learning Ministries
o Choir Assistants
Researched Principles for Church Excellence
Developed Financial Guidelines and Policies
o Memorial Fund Policies
Developed position descriptions for Church Council
Officers
ß President
ß Vice-President
ß Secretary
ß Treasurer
ß Financial Secretary
Developed committee guidelines and position
descriptions
o Archives
o Christian Education
o Evangelism
o Fellowship
o Finance
o Property-Buildings
o Property-Grounds
o Memorial Ash Garden
o Service Ministry
o Staff Support
o Stewardship
o Worship and Music
o Youth
Developed Individualized Performance Evaluation for
staff
o Created Evaluation for Employee Performance
Developed project management requirements for
committees
Developed Record Retention Policy and Records
Management Policy
o Guide for Archives of the Congregation
Audit Response &endash; St. Paul's Lutheran Church
2000
Created guidelines and reporting tools for committee
projects in process
Developed goals and objectives for the Director of
Youth and Learning Ministries
Researched web links for all committees
Met weekly with the Pastoral Staff
Worked with individual committees as requested
Identified and prioritized critical tasks
Reviewed Web page
Identified and reported the progress on all committee
projects in process
Initiated an evaluation process of duties and
responsibilities for committees and council
Interviewed pastors and staff to assist in any area of
concern
Met with staff weekly
Met with Patti Jacocks on an employment matter
9/12/01
Completed task assigned by President of Council
concerning employment matter
Requested and received $1,465.00 deposit back from
Team Effort Servant Camp
Committee Meetings
- Archives
Met with Anne Hutterman 10/01/01
- Christian Education
Met with Christian Education Committee
- VBS
- Sunday School
- Nursery
- Library
- Wednesdays Together 9/17/01
- Evangelism
- Fellowship
Finance
Met with Finance Committee 9/17/01
- Audit Committee 10/
- Financial Secretary 9/17/01
- Financial Task Force met several times
- Property-Buildings
Met with Property Chairman 9/20/01
- Memorial Ash Garden
Met with Chairman 9/24/01
- Property-Grounds
Met with Chairman 9/28/01
- Service Ministry
- Met with Service Ministry Chairman 9/19/01
- Samaritans 9/10/01
- Care Givers
- Men in Mission 9/19/01
- WELCA
- Staff Support
- Stewardship
- Worship and Music
Met with Worship and Music Committee 10/12/01
- Altar Guild
- Acolytes
- Decorating Committee
- Youth
Met with Youth committee 9/18/01
2nd 6 week Session
Goals and Objectives
The second phase would be conducted in the church
setting, and the emphasis will be on team building and fine
tuning the operational framework of the administrative
function of the church. Work will be on a twenty-hour per
week basis.
- Develop a worship planning sub-committee: Pastor,
Chairman of Music and Worship Committee, Director of
Music, and two members of the congregation.
- Complete Church Operational Plan
- Create a new model for committee meetings: one
meeting, all committees meet in small groups at the
church.
- Plan, implement and execute the Annual Property
Inventory and Insurance Audit
- Plan and execute council retreat for new council
- Assist hiring Director of Family Youth and Learning
Ministries
- Coach Director of Music and Administrative Services
in his new position
- Create New Employee Orientation format
- Create guidelines for committees and council
- Develop training for committees and council
- Assess resources and requirements for volunteers
- Develop a manual for volunteers
- Conduct training sessions for volunteers
- Identify challenges of the pastoral team
- Improve staff, committee, council communication
- Develop a schedule for meetings, office coverage and
committee assignments
- Facilitate leadership sessions
- Develop an operational plan
- Document resources and requirements for
volunteers
- Develop Project management requirements
Recommendations:
- Create Church Wish List
- Create new chart of accounts
- Create a better reporting system for accounting
- Examine "Phone-Tree" proposal
- Upgrade present phone system
- Conduct physical property inventory and Insurance
Audit
- Examine need for new equipment
- Create a Capitol Fund Campaign
- Create a schedule of maintenance for property
- Examine deferred maintenance issues
- Identify the kitchen committee
- Give email addresses to each congregational council
member for better communication
- Change the By-Laws to reflect separation of Social
and Service Ministry
- Empower the Task Force for Family Life Ministries to
examine issues surrounding the nursery. New furniture,
toys and learning tools
- Examine building security issues
- Create a subcommittee for worship planning
- Every committee must communicate with the Senior
Pastor before setting a date for an event. Committees
should communicate with each other whenever possible, so
that planned events fit into the schedule. Service times
should be coordinated with Music and Worship
Committee.
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