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ST. PAUL’S EVANGELICAL LUTHERAN CHURCH
WILMINGTON, NORTH CAROLINA
OFFICE ADMINISTRATOR POSITION DESCRIPTION
The Office Administrator will be the lead staff person in ensuring
quality administrative practices in the church office. The Office
Administrator will join the ministry
team in fostering congregational growth by implementing the policies and goals
of this ministry. This position is a ministry to and with the people of God known
as St. Paul’s Evangelical Lutheran Church.
QUALIFICATIONS
- High school diploma and business school education
- Able to work
well with all staff, members, and volunteers
- Excellent written and
oral communication skills
- Demonstrated leadership and organizational
skills
- An ability to identify and foster leadership in adults and
youth
- An attitude of flexibility and adaptability
- A sense of humor
and energetic personality
- Ability to be a team leader and supervisor
- Knowledge of accounting
principles and practices
- Ability to maintain confidentiality
- Excellent organizational
skills with the ability to prioritize and be flexible
- Knowledge
and ability to efficiently utilize computer systems and software
- Access to independent transportation for occasional meetings,
events, errands,
etc.
- An excitement for life in a spiritual community
- Demonstrated
embodiment of spiritual faith and values
- Ability to manage time
well
DESCRIPTION OF RESPONSIBILITIES
The Office Administrator duties are as follows:
- Maintain a welcoming atmosphere for members and visitors
- Produce
the weekly bulletin for Sunday worship services
- Produce bulletins
as needed for special services, funerals, and weddings
- Produce
and distribute monthly church newsletter
- Maintain church records
in ACS and the Parish Registry
- Maintain the master Church schedule,
coordinate access to meeting spaces
- Maintain key control
- Update the church website when needed
- Produce the yearly Congregational
Report and Yearbook
- Maintain prayer list and create postcards for
Wednesday Prayer Group
- Support administratively all other staff
members as members
- Produce and mail all correspondence for Pastors
- Produce and mail
correspondence for committee members
- Maintain inventory of all equipment
in the office
- Maintain appropriate levels of office supplies
- Receive bills
and forward to appropriate person for authorization
- Distribute all
authorized bills to the treasurer
- General office duties: answering
telephone, receiving visitors, ordering office and church supplies,
copying, faxing, emailing
- Notify the appropriate person of any equipment
malfunction
- Directly responsible for maintaining accurate records
for petty cash
- Directly responsible for maintaining files and records
of all transactions of the church historical files, employment files,
and all other
communication will be carefully kept with a master list for referencing all
information
- Utilize the volunteer force whenever possible
- Insure that the
office is open every day from 8:30 a.m. to 4:30 p.m. Monday through
Friday
- Maintain professionalism in manner, dress and work habits
- Maintain
strict code of confidentiality
- Refrain from discussion of any Church
business or other employee outside of the workplace
- The Office Administrator
will be responsible to the Senior Pastor
WORK RELATIONSHIPS
- Foster a spirit of joy and loyalty with fellow staff
members
- Work cooperatively with the Congregation Council, members, and
the volunteers of St. Paul’s Lutheran Church
- Is responsible
to the Senior Pastor
CONTRACTUAL AGREEMENT
Terms of Employment:
A. Expectations: Work a maximum of 40 hours per week. The schedule
will be flexible in order to meet the time requirements of the
position. Time management
skills are very important to maintain effectiveness and personal energy levels.
Our Responsibilities:
A. Remuneration: Pay an annual salary, withholding for taxes, FICA,
Medicare, ELCA Pension Health and Retirement Benefits. Your salary
will be payable
on the 1st and 15th of each month.
B. Other compensation: Continuing Education: $150.00 per year.
C. Evaluations: The Senior Pastor will conduct evaluation and goal setting
annually with recommendations to the Staff Support Committee.
D. The Staff Support Committee will be available to support and encourage
the Office Administrator throughout the year.
E. Vacation: Two weeks paid vacation time are included in the yearly
salary. Paid holidays are New Years Day, Martin Luther King Day, Easter
Monday,
Independence Day, Labor Day, Memorial Day, Thanksgiving (2 Days), and
Christmas (2 Days).
F. Sick Leave: Ten days per year.
H. Office and equipment: Computer and Internet access provided.
I. We will support the Office Administrator with our love and prayers.
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