JOB DESCRIPTION
First
Lutheran Church, Eau Claire, WI
POSITION:
Part-Time Secretary
Supervision:
Senior Pastor
Position
Purpose: To perform general secretarial and reception
duties, keep records on prospective new members, and
acknowledge memorial gifts two days per week as defined by
the job description.
Responsibilities:
General
Secretarial and Reception Work
- Oversees
volunteers who answer telephone and do front-desk
reception work on Mondays. If volunteer is not
secured, the part-time secretary fulfills these
duties.
- Answers
telephone on Tuesdays
- Sorts
and distributes mail on Mondays and
Tuesdays
- Provides
secretarial support for educational
ministries
- Performs
miscellaneous word processing as needed
- Maintains
all bulletin boards and picture displays in
Lounge/Office area
- Assists
with special mailings as requested
- Assists
with printing and folding as requested
- Assists
other two secretaries as needed
- Utilizes
volunteers for assistance whenever
possible
Prospective
new Members
- Sorts
Communion registration cards
- Provides
bookkeeper and senior pastor with name, address and
phone number of worship visitors and maintains a
prospective new member list.
- Prepares
visitor welcome cards for senior pastor
- Prepares
information packets for each incoming new member
group
Memorial
Gift Acknowledgment
- Sends
acknowledgments to surviving family members of
memorial gifts given in their loved one's
honor
Working
Conditions:
- Hours
are typically 8:00 a.m. to 5:00 p.m., Monday and
Tuesday
One hour lunch from 11:30 a.m. to 12:30 p.m.
Attend weekly staff meetings (Tuesday at 10 a.m.)
Annual performance review with director
supervisor
Qualifications:
Strong
human relation and phone skills and ability to work with
volunteers
Proficiency in WordPerfect 6.1
minimum of 60 words per minutes keyboarding
Ability to work with others on a multiple-staff
Commitment to maintaining confidentiality
|