Part-Time Secretary


From the Open Files of:

NW Synod of Wisconsin Resource Center (715) 833-1153

Contributed by:

First Lutheran Church, Eau Claire, WI

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JOB DESCRIPTION
First Lutheran Church, Eau Claire, WI

POSITION: Part-Time Secretary

Supervision: Senior Pastor

Position Purpose: To perform general secretarial and reception duties, keep records on prospective new members, and acknowledge memorial gifts two days per week as defined by the job description.

Responsibilities:

General Secretarial and Reception Work
  1. Oversees volunteers who answer telephone and do front-desk reception work on Mondays. If volunteer is not secured, the part-time secretary fulfills these duties.
  2. Answers telephone on Tuesdays
  3. Sorts and distributes mail on Mondays and Tuesdays
  4. Provides secretarial support for educational ministries
  5. Performs miscellaneous word processing as needed
  6. Maintains all bulletin boards and picture displays in Lounge/Office area
  7. Assists with special mailings as requested
  8. Assists with printing and folding as requested
  9. Assists other two secretaries as needed
  10. Utilizes volunteers for assistance whenever possible

Prospective new Members

  1. Sorts Communion registration cards
  2. Provides bookkeeper and senior pastor with name, address and phone number of worship visitors and maintains a prospective new member list.
  3. Prepares visitor welcome cards for senior pastor
  4. Prepares information packets for each incoming new member group

Memorial Gift Acknowledgment

  1. Sends acknowledgments to surviving family members of memorial gifts given in their loved one's honor

Working Conditions:

  1. Hours are typically 8:00 a.m. to 5:00 p.m., Monday and Tuesday
    One hour lunch from 11:30 a.m. to 12:30 p.m.
    Attend weekly staff meetings (Tuesday at 10 a.m.)
    Annual performance review with director supervisor

Qualifications:

Strong human relation and phone skills and ability to work with volunteers
Proficiency in WordPerfect 6.1
minimum of 60 words per minutes keyboarding
Ability to work with others on a multiple-staff
Commitment to maintaining confidentiality

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