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Immanuel
Lutheran Church
Job Description
Job Title: Ministry
Coordinator
Year(s): 1996-2001
Reviewed by: Personnel Committee
Next Review Date:
- Responsibilities
A. Publication Duties:
- 1. Compose and print bulletins for worship
services and other special programs. (Note: a report
on worship attendance and giving should appear in the
first bulletin of the month)
2. Gather information, compose, edit, print,
and coordinate the mailing of the IMAGE, a monthly
newsletter.
3. Gather reports, compose, print and
coordinate the mailing of the annual report of the
Congregation.
B. Duties relating to the worship service:
- 1. Obtain and instruct supply pastors when the
pastor is absent.
2. See that paraments, funeral pall and
pastor's vestments are cleaned when needed.
3. Work with others in coordinating
assisting ministers, lectors, acolytes, greeters,
bread and wine, and ushers.
4. Work with pastor to plan funerals,
weddings, baptisms and other special services.
5. Order special worship supplies including:
certificates for membership, baptism, sponsorship,
marriage, and confirmation; altar candles, baptism
candles, palms, ashes and other worship supplies,
bulletins and bulletin and Image inserts.
6. Coordinate and order weekly flowers for
the chancel, poinsettias, and special Easter flowers
and corsages for new members, and
confirmands.
C. Record keeping duties:
- 1. Keep up- to-date and accurate records of all
members including birth, baptismal, confirmation,
first communion, participation in the sacrament, and
burial.
2. Compile the Annual Parochial Report to
the Synod.
3. Maintain a directory and mailing list of
members.
4. Type and mail correspondence, including:
transfer letters, Pastor's letters, thank you letters
for special gifts, the Congregation Council and
Committee Agendas and other correspondence as
needed.
5. Order supplies including: SCS,
confirmation, first communion and adult education
material, devotional booklets, World Hunger Envelopes,
and all office supplies.
D. Bookkeeping Responsibilities
- 1. Primary Function: To keep the financial records
and disburse funds as necessary for the general
working of the Immanuel Lutheran Church. This function
shall follow accepted accounting practices and sound
money management.
2. Duties
- i. Maintain, up to date and in good order, the
records of the church. Records shall be open for
inspection by the Pastor or Council at any time.
ii. Pay bills, disburse payroll checks
and perform other duties in a timely manner
iii. Work with the pastor, treasurer and
Congregation Council to prepare any special reports
or gather any needed financial statistics.
iv. Purchase supplies as required for
maintaining financial records.
E. Managing the Church Office and Coordinating
the Congregation's Ministry:
- 1. Set-up visits and appointments for the pastor.
2. Set up meetings and recruit
volunteers.
3. Under the direction of the pastor
coordinate the day-to-day activities and programs of
the congregation.
4. Maintain the "master calendar."
5. Answer the phone and take phone
messages.
- Terms of Employment
- A. Normal office hours are Monday through Friday
mornings. Saturday and Sundays there may be some times
when you will need to answer members' questions and
coordinate activities. You will spend an average of 25
hours working each week.
B. Vacation days (two weeks per year) and
days off are negotiated with the pastor.
C. Compensation
- 1. We will pay you $0000 per year minus
required withholding payable on the 15th and 30th
of each month.
2. We will provide you with periodic
evaluations
3. Other support: We will support you
with Christian love and prayers. The Congregation
Council and the pastor will help with guidance and
advice. If any problems arise with other staff
members or congregation members we encourage you to
deal with them through the Pastor and the
Congregation Council.
We have reviewed this job description.
(Ministry Coordinator)
__________________________________________(Date)__________________
(Personnel Committee
Representative)______________________________
(Date)__________________
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