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Immanuel
Lutheran Church
Job Description
Job Title: Financial
Secretary
Year(s): 1995-2001
Reviewed by: Personnel Committee
Next Review Date:
- Primary Responsibility
A. Primary Function of Position: To keep
records of contributions of each member of Immanuel and
make monthly reports to the Congregation Council and an
annual report to the congregation.
- Specific Duties:
A. Weekly Duties
- 1. Conduct the weekly offering count with the
assistance of a council member.
2. Make weekly bank deposits of
offerings.
3. Reconcile offerings to bank deposits.
4. Report weekly contributions to Church
Treasurer
B. Monthly Duties
- 1. Report monthly contributions to Parish
Secretary and Immanuel Council.
2. Financial Secretary may be asked to
attend Church Council meetings to present the monthly
giving report and provide any other pertinent giving
information.
C. Quarterly Duties
- 1. Prepare individual member contribution
quarterly statements with timely information on
contribution to the general fund and other special
offerings.
D. Yearly Duties
- 1. Prepare and present your records for audit at
the end of the year
2. Prepare an annual report of yearly gifts
and contributions for inclusion in annual report and
presentation at the annual congregational
meeting.
E. Occasional Duties
- 1. Maintain a record of special gifts and send
appropriate acknowledgments.
2. The Financial Secretary shall work as
required with the Pastor, the Council and other lay
staff in providing information for fund raising
programs and special projects dealing with
contributions of Immanuel members.
3. The Financial Secretary shall purchase
supplies as required.
F. Select Council members to do the offering
count in your absence.
- Expectations:
A. Since handling of both checks and cash will
be a responsibility of the Financial Secretary, sound
accounting and cash management practice shall be followed
at all times by both the financial secretary and those
under his/her direction.
- Terms of Employment:
A. Time of Service: The Financial Secretary is
appointed by the Congregation Council yearly at its
regular February meeting.
B. The Financial Secretary may be absent on
Sundays when two designated council members are enlisted
to perform the offering count or arrangements are made to
count at another time.
- Remuneration
A. W e will pay you $000 per year minus
required withholding payable monthly.
B. We will provide bonding
C. We will provide periodic evaluations.
D. Other support: We will support you with
Christian love and prayers. The Congregation Council and
the pastor will help with guidance and advice. If any
problems arise with other staff members or congregation
members we encourage you to deal with them through the
Pastor and the Congregation
Council.
We have reviewed this job description.
(Financial Secretary)
___________________________________________________(Date)__________________
(Personnel Committee Representative)
_____________________________________(Date)__________________
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