PARISH
SECRETARY
ST. JOHN'S LUTHERAN CHURCH
The Parish
Secretary is a support person in the organizational
functions of St. John's congregation. That person assists
the Office Manager in the physical operations of the church
office and supports him/her in maintaining it in an
efficient and pleasant manner. Areas of primary
responsibilities printing, mailings, calendar, and word
processing.
RESPONSIBILITIES
1. Facilitate communication and planning, attend the
weekly St. John's staff meeting.
2. Support the Office Manager, Pastors, Program Staff,
and volunteers in clerical tasks that may need to be
accomplished. and Membership Secretary.
3. Fill the role of receptionist for the church office
when volunteer or membership secretary are not
present.
4. Generate, print, fold, stuff, and assemble or
supervise volunteers in the assembly of St. John's
bulletins, newsletter, annual report and other
miscellaneous publications, and be responsible for
mailing those materials that are mailed bulk.
5. Clean printing machines and equipment as required to
ensure proper maintenance between service calls.
6. Update Directory Board.
7. Use word processor to generate St. John's publications
and typewriter as required.
8. Backup Membership Secretary as required.
9. Be familiar with and function within the guidelines of
the Lay
Staff Handbook
and Policies of St. John's Lutheran Church.
PARISH
SECRETARY DUTIES
Receptionist /Miscellaneous Clerical Tasks
1. Make photo copies upon request of church
organizations and staff members.
2. Update Directory Board as required.
3. Answer the telephone and relay telephone messages to
proper party when volunteer and Membership Secretary are
not present.
4. Receive and direct visitors and members who come into
the church office when volunteer is not present.
5. Put devotional booklets in the narthex, pull previous
month's booklets, and collect the free will offering left
for them from the designated box.
6. Support special clerical requests from Office Manager
and pastors.
Printing
1.
Sunday Bulletins and Mailing Sleeve.
2. Monthly Newsletter.
3. Annual Report.
4. Special Service Bulletins.
5. Wedding and Funeral Bulletins on occasion.
6. Special mailings to congregation.
7. Requests by organizations of St. John's.
8. Confirmation/Sunday School lesson materials.
9. Clean printing machines and equipment
occasionally.
Collation and Mailing
1. Fold
bulletins and newsletters if volunteer is not
present.
2. Cut inserts for stuffing if volunteer is not
present.
3. Sort, label and mail bulk mailings per post office
specifications when volunteers are not present.
4. Clean folding machine occasionally.
5. Run labels for mailing - sort by zip for
newsletter.
6. Recruit and supervise volunteers for bulletin,
newsletter and annual report.
Word Processing /Typing
1.
Bulletins, Newsletter, and Annual Report.
2. Letters, committee/ministry minutes, etc.
3. Programs and tickets for special events.
Miscellaneous Duties
1.
Update salary accounting book.
2. Maintain church calendar.
3. Check and relay E-Mail messages.
4. Insert appropriate tape at the end of each day for the
answering machine.
SUPERVISION
1. The
Parish Secretary is first responsible to the Office
Manager.
2. The Parish Secretary is second responsible to the Sr.
Pastor.
|