Office Staff for Ministry Support
Job Description

Introductory Statement:

Trinity Lutheran Church seeks to provide for people so that they may grow into a meaningful relationship with Jesus Christ. The Ministry Support staff will strive to create a pleasing office atmosphere, to extend hospitality and to maintain quality and efficiency in church records and office business.

The Ministry Support reception person should have a pleasing personality and a pleasant phone voice. This person should be able to ensure confidentiality and reliability and have the ability to organize and evaluate records, work efficiently and work harmoniously with others.

Specific experience will include good keyboard skills and familiarity with WordPerfect and Shepherd's Staff. A working knowledge of office procedures and equipment is also necessary.

General duties include:

Phone and office reception
Order supplies for Riso and copier specifically and other supplies as needed
Schedule greeters and bread bakers
Send weekly reminders to greeters, communion servers, bread bakers, nursery volunteers
Prepare and send lessons to lay readers
Prepare text study sheets
Prepare postal forms for all bulk mailings
Proofreading as needed
Maintain hospital list
Attend staff meetings

Contributions duties include:

Retrieve, count and deposit offerings with a volunteer
Post receipts and check for accuracy
Maintain giving records for all contributors, including recording yearly pledges
Maintain offering envelope system
Prepare contributions reports for pastoral staff as needed and annually for audit
Prepare and mail quarterly contribution statements
Work with Stewardship Committee to facilitate their efforts during fall stewardship campaign
Maintain "Simply Giving" records
Prepare for and be present for yearly audit

Membership duties include:

Input Time and Abilities surveys
Track membership on database and in permanent records, including information regarding baptisms, transfers, new members, marriages, deaths, confirmations, etc.
Maintain database and rolodexes
Prepare reports as requested by staff members

Publishing duties include:

Prepare certificates for baptisms, weddings, confirmations, and first communions
Prepare all in-house materials for Stewardship emphasis
Prepare weekly orders of service (three different ones) and Trinity Tidbits
Prepare music inserts for Contemporary and Blended services
Prepare congregational mailings and mailings for new members
Assist with publishing the Annual Report
Prepare publications for Trinity Women of the ELCA, including Christmas booklet,
Salad Luncheon tickets and publicity materials, etc.

The Ministry Support Staff will be responsible to the Administrative Pastor.

The Ministry Support Staff will be a part of the team spirit of the staff of Trinity Lutheran Church and foster a spirit of joy and loyalty with fellow staff members while working cooperatively with them to serve in Christ's love and share the Good News.