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Hope Lutheran Church
FACILITY USE POLICY
Description of Available Facilities
Fellowship Hall:
A room with windows to the east and west and skylights. The room
seats 220 around round tables. A kitchen opens to the Fellowship Hall.
The
room is on ground level
and is air conditioned.
Common uses for this room include:
Wedding receptions
Birthday/Anniversary Gatherings
Dinners
Conferences and Workshops
Family Gatherings
Fellowship Hall Kitchen:
A large kitchen with accompanying appliances including dishwasher,
stove, refrigerator, freezer, etc. Plenty of counter space makes food
preparation and serving easy.
The kitchen opens to the Fellowship Hall through windows (which can be closed).
Gathering Area:
A large area through which people access the Fellowship Hall and
Sanctuary. A coffee bar and seating area are available for small meetings.
This area is air
conditioned.
Fireside Room:
A lounge to the east of the Administrative Area. The secluded space
can seat 40 people and offers a comfortable room for small groups
or meetings. This
room is not air conditioned. A small kitchen is available off the Fireside
Room.
Activity Center:
In the basement under the sanctuary the Activity Center (the former
Fellowship Hall) is a large room with a stage. A kitchen with a residential
stove is available.
The room seats 150 people around tables comfortably. This room is air conditioned.
Sanctuary:
Hope's worship space is available for appropriate concerts, lectures,
or other productions. The sanctuary seats 300 people comfortably on
the main level.
A grand piano and sound system is available. The space is air conditioned.
Scheduling
and Approval Process:
All places are reserved on a first-come, first-served basis. Regular
church activities take precedence over special events.
To reserve a space, contact the church office and make arrangements to fill
out a reservation form. A deposit will be requested to reserve your date
on the calendar.
Those groups who use space on a regular basis must renew their agreement
annually through the Board of Outreach. This will normally be finalized June
1 for the
coming program year which begins in September.
Facilities are not available for use at the following times:
Sunday mornings
Holy Week (Palm Sunday through Easter)
Christmas Eve Day and Christmas
Wednesday afternoons and evenings (September through May)
"Member" refers to all active members of Hope Lutheran Church and the
use and custodian fees are based on a member's personal use of the space
for family gatherings and celebrations. A member of Hope Lutheran Church who
is
calling on behalf of another group or organization or business will pay the
fees associated
with their specific room needs and not expect to get the member's fees.
Any questions or concerns about scheduling or fees will be dealt with
through the Parish Administrator.
Fees: All fees are paid to Hope Lutheran Church
Fellowship Hall:
Member and Church-Sanctioned Groups: No charge for room use
A donation for custodial services is encouraged.
Member Wedding Receptions: No charge for room use
$100 custodial fee
Non-member Wedding Receptions: $200 room use (custodial fee included)
Non-Profit and Community Activities: Donation for room use
$100 custodial fee
Business and other organizations: $40/hour
$200/day maximum (custodial fee included)
Kitchen:
Member and Church-Sanctioned Groups: No charge
Member Weddings: $100 (includes custodian fee)
Non-member Weddings $200 (includes custodian fee)
Non-profit and Community Activities: $75 (includes custodian fee)
Business and other organizations: $150 (includes custodian
fee)
Gathering Area:
Member and Church-Sanctioned Activities: No charge
Non-profit and Community Activities: Donation is encouraged
Business and other organizations: $50
Fireside Room:
Member and Church-Sanctioned Activities: No charge
Non-profit and Community Activities: Donation is encouraged
Business and other organizations: $50
Activity Center:
Member and Church-Sanctioned Activities: No charge
Non-profit and Community Activities: Donation is encouraged
If food is served: $50 custodian fee
Business and other organizations: $50
If food is served: $50 custodian fee
Sanctuary: (no food or drink is allowed in the sanctuary)
Member and Church-Sanctioned Activities: No charge
Non-profit and Community Activities: Negotiated
Business and other organizations: Negotiated
Facility Use Policies:
Set up and clean up:
The custodian at Hope Lutheran will set up and arrange all tables
and chairs with instructions from those using
the space.
Multiple Use Policy:
There will likely be more than one activity happening
at Hope Lutheran at one time. Reserving
a space does not reserve
the
whole facility.
All attempts
will
be made to insure the success of your event
in the midst of other activities.
Smoking:
Hope Lutheran is a non-smoking facility.
Alcohol Use:
Alcohol is not allowed on the property.
Phone Use:
Phones in the kitchen and activity areas are available
for local calls.
Unlocking and Locking the
Facility:
The reservation form will
indicate when the space
is to be unlocked
and when
the event
is to close.
The custodian
will unlock and
lock the facility.
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