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ATONEMENT LUTHERAN CHURCH BUILDING USE POLICIES
ATONEMENT BYLAWS: Section VI, Paragraph 4g, reads as follows: "The property of this congregation shall be for the use of the congregation in its normal function as a Lutheran Church and shall not be used in any way not in harmony with the purpose of this congregation." In all cases functions directly related to the work of the congregation shall have priority for building use. I. GENERAL POLICIES: 1. USAGE: All usage shall require a completed "Application of Use" to be reviewed for approval. Priority for approval shall be based on scheduled congregational events, congregational sponsored activities (i.e. Scouts, support groups), non-profit organizations and general usage. 2. FEES: All usage fees must be paid at the church office in advance unless other arrangements have been made. 3. DAMAGE DEPOSIT: To protect and ensure the safe keeping of all church property, groups using the church facility will submit to the church office a damage deposit. The damage deposit will be a minimum of $50.00. All damage deposits will be deposited in a non-interest bearing account. This deposit will be returned to the user at the end of the usage period if the property has been left in satisfactory condition. Users will be liable for damages over and above the deposit. 4. USERS' RESPONSIBILTIES: It is every user's responsibility to leave the area of the building used by them or their group as clean and as neat as they found it. Chairs, tables and equipment must be returned to its original place. 5. KEY POLICY: All keys to Atonement Lutheran Church will be monitored by the church office staff. Members needing keys will be required to check them out and return them to the church office during office hours. Non-member users will be required to make a $5.00 key deposit. Key deposit checks will be returned uncashed when the key is returned. 6. EQUIPMENT: Audiovisual equipment available upon request. 7. CHURCH FURNISHINGS: It is the general policy that no church furnishings will leave the church premises. 8. ENERGY CONSERVATION: All groups are asked to be sensitive to energy conservation. Use only necessary lights, and be sure to turn off lights when leaving the building. 9. BUILDING SECURITY: For your personal security, do not unlock doors that are not necessary for your meeting. In advertising your meeting, give guidance to which door will be open. Be sure to lock all doors you opened before leaving the building. Report lost keys, do not duplicate keys, and return checked-out keys immediately after use. 10. KITCHEN: For use of the kitchen at Atonement refer to the "Kitchen Guidelines" which are available upon request. 11. ALCOHOL & SMOKING: Atonement Lutheran Church is a smoke-free environment, and smoking is prohibited in the building or on the property. Alcohol consumption is also prohibited in the building or on the church property. 12. MOVEABLE WALLS: Atonement has a number of moveable walls located in the Fellowship Hall and classrooms. These walls are to be moved by authorized personnel only! If you need a wall moved, consult with the church office. 13. FOOD AND BEVERAGES: No food or beverages are allowed outside of the Fellowship Hall.
II. ROOM USE 1. THE WORSHIP CENTER &endash; SANCTUARY (THE PROPOSED USAGE MUST BE REASONABLE AND APPROPRIATE TO THE SPACE). A. WEDDINGSa. Members: A basic fee of $50.00. This is a usage fee which includes custodial services and utilities. 2. FELLOWSHIP HALL A. WEDDING RECEPTIONS:a. Members: $50.00 for custodial and utilities 3. CLASSROOMS, CHOIR ROOM, YOUTH ROOM, NURSERY, MEDIA CENTER &endash; SMALL GROUP AND EDUCATIONAL MEETINGS: a. When sponsored by Atonement or recognized as part of Atonement's ministry, there is no fee. The church council reserves the right to cancel all usage agreements at any time without prior notice.
APPLICATION FOR USE OF THE FACILITY Date of Application _________ NAME OF ORGANIZATION _________________________________________ Non-Profit Yes ______ No ______ Mailing Address _____________________________________________________ Contact Person ______________________________________________________ Work Phone _____________ Home Phone _________________________ Purpose of meeting(s) _________________________________________________ ___________________________________________________________________ Anticipated Attendance _______________ Date(s) facility required _________________________________________ Time _________________ AM/PM to ____________ AM/PM Room Preference: _____________________________________________ Requirements: (please check) Chairs ____ Tables _____ Coffee Pot ____ Sound system _______ Audio/Visual Equipment (specify) ____________ Other Information: ____________________________________________
Signature of Organization Representative ____________________ (Please attach organization financial statement or treasurer's report.) PLEASE READ THE FOLLOWING CAREFULLY: Use of facilities at Atonement Lutheran Church are subject to the following regulations: 1. Atonement Lutheran Congregational program needs have priority over all other requests. 2. Commitments to outside groups may have to be altered due to unexpected church needs such as funerals. 3. Atonement Lutheran Church is a smoke-free facility. 4. There are to be no alcoholic beverages on church premises. 5. Groups paying a usage fee will make their payment in advance of usage. 6. Groups using Atonement Lutheran facilities are expected to leave such facilities in same general condition as provided. 7. Each group is responsible for putting up and removing signs in the building directing persons attending the meeting to the correct room(s). 8. Equipment shall not be removed from the church building except for church functions. 9. Sound system equipment shall not be available to outside groups unless arrangements are made in advance of the use time. 10. The building may be closed to all groups on short notice due to inclement weather. 11. The Building Use Guildelines (attached) is the governing document of this application.
*********************************************************************************************** For Office use only: Call made to confirm or deny building use: _____________ (date) Cost to group requesting use of facility: $________ (one time/per use) Damage Deposit: $______ Date Received _______ Returned _____ Approved by _______________________
Room set-up (Please draw a diagram of the desired room set-up)
Office Comments:
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