Building Use Policies


From the Open Files of:

Resource Service Center, Southwestern Minnesota Synod (507)637-3904

Contributed by:

Atonement Lutheran Church, St. Cloud, MN

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Rich Text Format version for editing

ATONEMENT LUTHERAN CHURCH
BUILDING USE POLICIES

 

ATONEMENT BYLAWS: Section VI, Paragraph 4g, reads as follows: "The property of this congregation shall be for the use of the congregation in its normal function as a Lutheran Church and shall not be used in any way not in harmony with the purpose of this congregation."

In all cases functions directly related to the work of the congregation shall have priority for building use.

I. GENERAL POLICIES:

1. USAGE: All usage shall require a completed "Application of Use" to be reviewed for approval. Priority for approval shall be based on scheduled congregational events, congregational sponsored activities (i.e. Scouts, support groups), non-profit organizations and general usage.

All applications must be reviewed annually.

2. FEES: All usage fees must be paid at the church office in advance unless other arrangements have been made.

3. DAMAGE DEPOSIT: To protect and ensure the safe keeping of all church property, groups using the church facility will submit to the church office a damage deposit. The damage deposit will be a minimum of $50.00. All damage deposits will be deposited in a non-interest bearing account. This deposit will be returned to the user at the end of the usage period if the property has been left in satisfactory condition. Users will be liable for damages over and above the deposit.

4. USERS' RESPONSIBILTIES: It is every user's responsibility to leave the area of the building used by them or their group as clean and as neat as they found it. Chairs, tables and equipment must be returned to its original place.

5. KEY POLICY: All keys to Atonement Lutheran Church will be monitored by the church office staff. Members needing keys will be required to check them out and return them to the church office during office hours. Non-member users will be required to make a $5.00 key deposit. Key deposit checks will be returned uncashed when the key is returned.

6. EQUIPMENT: Audiovisual equipment available upon request.

7. CHURCH FURNISHINGS: It is the general policy that no church furnishings will leave the church premises.

8. ENERGY CONSERVATION: All groups are asked to be sensitive to energy conservation. Use only necessary lights, and be sure to turn off lights when leaving the building.

9. BUILDING SECURITY: For your personal security, do not unlock doors that are not necessary for your meeting. In advertising your meeting, give guidance to which door will be open. Be sure to lock all doors you opened before leaving the building. Report lost keys, do not duplicate keys, and return checked-out keys immediately after use.

10. KITCHEN: For use of the kitchen at Atonement refer to the "Kitchen Guidelines" which are available upon request.

11. ALCOHOL & SMOKING: Atonement Lutheran Church is a smoke-free environment, and smoking is prohibited in the building or on the property. Alcohol consumption is also prohibited in the building or on the church property.

12. MOVEABLE WALLS: Atonement has a number of moveable walls located in the Fellowship Hall and classrooms. These walls are to be moved by authorized personnel only! If you need a wall moved, consult with the church office.

13. FOOD AND BEVERAGES: No food or beverages are allowed outside of the Fellowship Hall.

 

II. ROOM USE

1. THE WORSHIP CENTER &endash; SANCTUARY (THE PROPOSED USAGE MUST BE REASONABLE AND APPROPRIATE TO THE SPACE).

A. WEDDINGS
a. Members: A basic fee of $50.00. This is a usage fee which includes custodial services and utilities.

b. Non-members: A basic fee of $100.00. This is a usage fee which includes custodial services and utilities.

B. FUNERALS:

a. Members: No fee.

b. Non-members: $100.00 for utilities and custodial services.

C. MUSICAL PERFORMANCES:

a. Recitals by individual members of the congregation there shall be no fee.

b. Student recital fees shall be $25.00 per hour.

c. Performances by professional musical groups shall be $100.00 per event. Groups defined as "professional" are those who charge admission.

D. REARRANGING CHANCEL Rearranging chancel furnishings is not permitted unless prearranged and done by Atonement custodian. When rearranging furnishings, a minimum charge of $10.00 is required.

2. FELLOWSHIP HALL

A. WEDDING RECEPTIONS:
a. Members: $50.00 for custodial and utilities

b. Non-members: $100.00 for custodial and utilities.

B. DINNERS, LUNCHEONS, WORKSHOPS AND SEMINARS:

a. When sponsored by an outside group, the fee is $100.00 for custodial and utilities.

b. When a member of Atonement is a member of an outside group wishing to use the Fellowship Hall, the fee is $50.00.

C. ANNIVERSARIESS OR OPEN HOUSESS, SUCH AS SHOWERS & RECEPTIONS:

a. Members: $50.00 fee for custodial and utilities.

b. Non-members: Not available.

3. CLASSROOMS, CHOIR ROOM, YOUTH ROOM, NURSERY, MEDIA CENTER &endash; SMALL GROUP AND EDUCATIONAL MEETINGS:

a. When sponsored by Atonement or recognized as part of Atonement's ministry, there is no fee.

b. When sponsored by an outside group, the fee is $25.00 per day per classroom for custodial and utilities.

The church council reserves the right to cancel all usage agreements at any time without prior notice.

 

APPLICATION FOR USE OF THE FACILITY Date of Application _________

NAME OF ORGANIZATION _________________________________________

Non-Profit Yes ______ No ______

Mailing Address _____________________________________________________

Contact Person ______________________________________________________

Work Phone _____________ Home Phone _________________________

Purpose of meeting(s) _________________________________________________

___________________________________________________________________

Anticipated Attendance _______________

Date(s) facility required _________________________________________

Time _________________ AM/PM to ____________ AM/PM

Room Preference: _____________________________________________

Requirements: (please check) Chairs ____ Tables _____ Coffee Pot ____

Sound system _______ Audio/Visual Equipment (specify) ____________

Other Information: ____________________________________________

 

Signature of Organization Representative ____________________

(Please attach organization financial statement or treasurer's report.)

PLEASE READ THE FOLLOWING CAREFULLY:

Use of facilities at Atonement Lutheran Church are subject to the following regulations:

1. Atonement Lutheran Congregational program needs have priority over all other requests.

2. Commitments to outside groups may have to be altered due to unexpected church needs such as funerals.

3. Atonement Lutheran Church is a smoke-free facility.

4. There are to be no alcoholic beverages on church premises.

5. Groups paying a usage fee will make their payment in advance of usage.

6. Groups using Atonement Lutheran facilities are expected to leave such facilities in same general condition as provided.

7. Each group is responsible for putting up and removing signs in the building directing persons attending the meeting to the correct room(s).

8. Equipment shall not be removed from the church building except for church functions.

9. Sound system equipment shall not be available to outside groups unless arrangements are made in advance of the use time.

10. The building may be closed to all groups on short notice due to inclement weather.

11. The Building Use Guildelines (attached) is the governing document of this application.

 

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For Office use only:

Call made to confirm or deny building use: _____________ (date)

Cost to group requesting use of facility: $________ (one time/per use)

Damage Deposit: $______ Date Received _______ Returned _____

Approved by _______________________

 

Room set-up (Please draw a diagram of the desired room set-up)

 

 

 

 

Office Comments:

 


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