Building Use Policy First Lutheran Church

From the Open Files of: Southwestern Minnesota Resource Center507-637-3904 Contributed by: First Lutheran Church, St. Peter, MN This file is available in Rich Text Format version for editing

First Lutheran Church Building Use Policy Introduction  First Lutheran welcomes the use of its facilities by First Lutheran members and other groups who support the mission of the congregation. The use of our building becomes an extension of our mission to make disciples for Jesus Christ through worship, education, service and fellowship. We actively seek ways to utilize the building in fulfillment of our mission. The building, the equipment, furnishings and supplies are the property of the congregation and, therefore, shall not be used by any group or individual without prior approval. Arrangements to use the building shall be made with the First Lutheran Church office manager at 507-931-3060. Building use expectations, security deposits, the facilities agreement, and related information will be handled by the office manager. Building use events shall fall into one of the following four categories: Category 1: Congregational events scheduled by the program staff, congregation council, or congregation committees. Category 2: Non-profit public service events whose objectives are deemed by staff to compliment the aforestated mission of First Lutheran Church Category 3: Member events including weddings, receptions, anniversaries, etc. Member weddings may be confirmed in advance as per wedding policy. Category 4: General Use.  All groups in categories two, three, and four are required to sign a facilities agreement prior to using the requested space. Events in categories two, three, and four may be tentatively scheduled 18 months in advance but will be confirmed 90 days in advance. Pastors, congregation council and congregation committees may schedule events and reclaim these dates prior to the 90 day confirmation deadline. Sensitivity regarding funerals is expected from building users. Applications for building use by groups in categories two, three, and four shall be resubmitted annually by May1. Church staff shall approve single use and occasional building use agreements. Congregation council shall approve extended building use agreements. Church staff may solicit assistance for building use decisions from the chairpersons of the social ministry and building and grounds committees. In all cases, the church staff and congregation council reserve the right to refuse the use of church facilities.  FEE SCHEDULE Category 1: events are without charge Category 2: events are without charge but a damage deposit is required. Donations to offset building costs are appreciated. Category 3 / Category 4: Sanctuary $35.00 / $100.00 Kitchen/Dining Room 65.00 / 135.00 Dining Room 45.00 / 80.00 Kitchen Only 25.00 / 75.00 Pioneer Parlor (NO food) 10.00 / 25.00 Classroom 10.00 / 20.00 Nursery 10.00 / 25.00 Use of Coffee Maker 5.00 / 10.00 Wedding Without Reception includes: Sanctuary, Nursery, 1 Classroom, Dining Room (to be used for Pop, Sandwiches, etc.) 35.00 /100.00 Weddings with Reception includes: Sanctuary, Nursery, 1 Classroom, Kitchen, Dining Room 100.00 / 310.00  Additional Information Regarding Reservations: Fees are due in Church Office in advance of event. Reservation fee for Sanctuary for wedding will include five (5) hours for the day of the wedding as well as one (1) hour for rehearsal the preceding day. Any additional time used will be charged at $10.00/hour. Reservation fee for Kitchen and/or Dining Room for an Anniversary or similar event will include 5 hours the day of the event. Any additional time used will be charged at $10.00/hour. Any extra-ordinary janitorial services required after premises are vacated will be charged at $10.00/hour and will be billed to the responsible party following the event. FIRST LUTHERAN CHURCH St. Peter, Minnesota FACILITIES AGREEMENT   We hereby agree to pay in advance $_____________for rental of the following church property, check payable to First Lutheran Church: 1. 2. 3. on the following date(s) _______________________________ at the following times(s) _______________________________ Building deposit submitted $__________________ We understand that we are bound by church rules as published on reverse side when using First Lutheran property. I (We) have received and read a copy of the church rules.  _________________________________ Individual Representing Organization  ________________ (Date)  _______________________ Office Manager    FIRST LUTHERAN CHURCH BUILDING USE EXPECTATION The acceptance of a permit issued for use of First Lutheran Church facilities constitutes an acknowledgement by the organization or group of the following conditions: Any permit granting the use of the facilities to groups, as requested in the application, will be limited to the terms of the permit. No group or organization may sublet their use of the facilities to any other group. All facility use permits are subject to cancellation. An activities leader must be present from the time of entry into the facility until the time of departure. The Custodian is responsible for the care of the property and supervises the operation of the physical plant. The Custodian or designated representative will assist in the use of the kitchen appliances. The Custodian does not supervise groups or activities. The responsibility and liability for injury to persons or damage to property must be assumed by the organization or individual making the application. All groups are required to clean up after using the facilities. The room and facilities are required to be returned to the order of arrangement they were in before the scheduled use. Food shall not be left at the church after use of the Dining Room or Kitchen. Rice and confetti are prohibited from use at weddings or other festive occasions anywhere on the church property. All dish towels, dish cloths and tablecloths used by the group shall be put in a neat pile on the counter. The Kitchen Chairperson will do the laundering of them (except the tan tablecloths that have to be professionally done - at renter's expense.) The persons or groups using the facility or grounds must permit to restore to the original condition any property destroyed or suffering from excessive wear and tear. Any equipment/supplies destroyed or missing will be replaced by First Lutheran with equipment/supplies of equal quality and the cost charged to the user. Organizations or groups holding a Facility Use Permit must inform the Church.    GUIDELINES FOR THE USE OF FIRST LUTHERAN SANCTUARY PIANO AND ORGAN  Practicing on organ and piano Free No heat provided Clear time with Music Director No keys issued  Member use for recitals, concerts Fee is $15.00 Heat provided Clear date with Church Office and Music Director  Non-member use for recitals, concerts, recording sessions Fee is $50 to $250 Heat provided Concert approved by Music Director Clear date with Church Office Tuning of the piano or organ is paid by the individual renter and First Lutheran's tuner is used. Advance notice must be given so the church staff can secure tuner. Written agreement is signed and returned to Church Office. NO object may be placed on the grand piano for any reason (especially flowers) NO Food or drink are allowed in the Sanctuary.

[ USE POLICY ] • [ HOME ] © Copyright 2001 by the Northwest Synod of Wisconsin Resource Center. Please see our usage policy. NW Synod of Wisconsin Resource Center