Building And Equipment Use Policy

From the Open Files of: Southwestern Minnesota Synod Resource Center 507-637-3904 Contributed by: Gloria Dei Lutheran Church, Redwood Falls, MN This file is available in • Rich Text Format version for editing

Building and Equipment Use Policy GLORIA DEI LUTHERAN CHURCH 301 N. Lincoln Street Redwood Falls, MN 56283 507/637-2592 Eligibility Gloria Dei Lutheran Church welcomes the use of its facilities by members, the larger church, and non-profit public service groups whose objectives are deemed by the program staff to be fitting with those of the congregation. No member or non-member business events are eligible. Non-member personal events (anniversaries, etc.) may be approved individually by the program staff. Scheduling Congregational events have scheduling priority. All events shall be scheduled through the church office. To avoid conflicts, the master calendar will be kept by the church secretary. Events may be scheduled by the secretary, the pastors, other program staff or the congregational president. Application for Use An "Application for Building Use" form shall be filled out for special congregational events and all events sponsored by others. Applications for recurring use of the building must be renewed annually. Space needs and arrangements should be explained on the application. Under no circumstances may the Fellowship Hall partitions be moved by anyone other than the custodian. The church staff and Church Council have authority to disapprove any applications for use. Fees Members are not charged to use the building for personal events. Non-profit public service groups with funds available are asked to donate $25-$75 for janitorial services, depending on the size of the group. When the funeral, wedding, service or other congregational committees serve an event, their actual costs shall be reimbursed, plus a donation if desired. Caterers must have liability insurance to cover any damages to the building. Equipment Old rectangular tables and metal chairs may be borrowed, if not needed by the congregation. No upholstered chairs or new tables may be removed from the building. Borrowing of kitchen equipment or dishes must be approved by the Women of the ELCA Loaning Committee. Conditions of Use All groups using the building will be bound by the following conditions: Building use is limited to the area requested and the restrooms. Groups are liable for damage resulting from use of congregational property or equipment. Adult supervision will be provided for all events. Use of tobacco products, alcoholic beverages and/or illegal drugs is strictly prohibited. All rooms used shall be left in the same condition in which they were found. Placement of signs, posters, etc. must be approved by the church office. Use of the sound equipment must be arranged in advance. Scheduled events may be altered due to funerals and other unexpected church needs.   Application for Building Use   Date of Application _________________ Name of Organization _____________________________________________ Name of Contact Person ___________________________________________ Mailing Address _________________________________________________ Phone Number -WK:_______________________ HM:________________________ Date of Use ______________________ Hours of Use _____________________ Room(s) Needed ____________________________________________________ Anticipated Attendance __________________ Arrangements Needed (Please check)   ________ Chairs ________ Coffee pot(s) __________ TV/VCR ________ Tables ________ Sound System __________ Overhead ________ Lectern ________ Other (please specify)   For large meetings that require moving the partitions in the Fellowship Hall, please request a site plan from the secretary and mark the exact arrangement needed. I certify that I have read the accompanying "Policy For Use of the Building and Equipment" and that I and all members of the group I represent will abide by it.   Signature _____________________________________ Title (if applicable ) ____________________________

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