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1. Resolutions should be submitted by:
- a congregation, or
- a committee/conference (committee minutes indicating the resolution
must be submitted with the resolution), or
- a group of 10 voting members (their signatures, typed names,
and phone numbers must be submitted with the resolution)
2. A resolution should be stated clearly and concisely.
3. Resolutions should be tested before they are submitted. Ask yourself...
- Is the information in the resolution complete and accurate?
- Is this a matter which pertains to the life and ministry of
the synod?
- Is this a matter of significance requiring consideration by
the synod assembly?
- Is the action requested one which the synod can appropriately
and effectively implement?
- Is this concern directed to the appropriate unit? Would be
it be best directed toward the synod council, the executive committee,
a synod committee, the synod staff, etc.?
- Do other people validate this idea?
- Does my resolution answer the following questions: WHAT should
be done? WHO should act? WHAT ENTITY should bear the cost, if
any, and what cost is anticipated? WHEN should the action be done?
TO WHOM should the results be reported?
- If the resolution demands changes to the constitution or bylaws,
are the proposed changes included in the resolution?
- Does the resolution use specific, non-inflammatory language,
including straightforward nouns and verbs?
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A resolution should be written in the following format:
WHEREAS: The WHEREAS sections clearly state the
REASONS for the resolution. Each reason should be a separate WHEREAS.
RESOLVED: The RESOLVED sections clearly state the
action(s) desired-what should be done, who should do it, how it
should be done, and when it should be done. Each action should be
a separate RESOLVED so the assembly may deal with them individually.
If a resolution requires one action, use the following format:
RESOLVED,__________________.
If a resolution requires more than one action, the following format
is used:
RESOLVED,_________________; and
BE IT FURTHER RESOLVED,______.
If a resolution is preceded by a reason for submitting it, the following
format is used:
WHEREAS, _________________;
THEREFORE BE IT RESOLVED,___.
If a resolution is preceded by two or more reasons, the following
format is used:
WHEREAS, ________________; and
WHEREAS_________________;
THEREFORE BE IT RESOLVED__.
Please include with your resolution:
- a title for your resolution
- signature(s) of all those submitting the resolution (and their
names and phone numbers, typed)
- name of the congregation and city (or conference) from which
the resolution was originated
- signature of the pastor or congregational president of that
congregation, unless resolution is submitted by a conference
- date the resolution was submitted
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